by Ilizna | Everything, Productivity
Are you always writing effective emails? Can you truly say you’re writing emails with impact?
I’ve always believed that clarity and simplicity are key to effective communication – especially when it comes to email. Over the years, as I moved from being a teacher, lawyer and then managing a team, I learned that email is more than just about getting information across. It’s about impact. It’s about being understood and being efficient.
In this post, I’ll share the email guidelines that I’ll soon be teaching my own team to ensure we’re all writing emails that make an impact. These aren’t just tips I’m pulling from somewhere random. This is what I’ve learned through my journey and what works best in the real world… tried and tested on CEOs.
1. The Golden Rule for Writing Effective Emails: Simplify!
If there’s one thing you take away from this post, let it be this: Simplify your emails. Email is not the place for long-winded sentences or rambling thoughts. Keep it short, sweet, and to the point.
Email threads can quicky get out of hand. Too many emails back and forth. Too many details bundled into a single message. What did I learn from this? If an email is long enough to require multiple follow-ups or clarification, you’re doing it wrong.
Pro Tip: Aim to keep your emails to a maximum of 3-4 sentences per paragraph. And if the email gets too long, consider a call instead.
First impressions matter. That’s true for emails, too. Your subject line is the first thing the recipient sees, and if it’s not clear or compelling, it might get skipped over.
- Be Direct: The subject line should immediately tell the recipient what the email is about. “Meeting Rescheduled to 3 PM” or “Action Required: SOP Review” are perfect examples.
- Make it Actionable: If the email requires something, use actionable language. For example, “Please Confirm Attendance by End of Day” or “Action Needed: Review Attached Proposal.”
No one wants to open an email that feels like it’s wasting their time. So, tell them upfront why it’s worth their attention.
3. The Power of Structure: Break Up Your Email
One of the most important lessons I’ve learned when it comes to writing emails is to space it out. People don’t have the time or patience to read a wall of text. It’s overwhelming and frankly, ineffective.
Here’s how I make sure emails are easy to read and digest:
- Use bullet points: When you have a list, break it down into bullet points. It’s quicker to read and easier to follow.
- Short paragraphs: No one likes to scroll through giant paragraphs. Instead, break up your thoughts into bite-sized sections.
- Headings and Subheadings: If you’re covering multiple topics in one email, use headings to separate them. This makes it easier for your reader to find the information they’re looking for.
Structure is key! An email should flow logically, from one point to the next.
Top tip: Read the Harvard Business Review: How to Write Email with Military Precision. It’s a great resource on structuring emails efficiently.
4. Politeness Goes a Long Way
Politeness is always in style, especially when communicating via email. While email can feel a bit transactional, it’s important to maintain a respectful tone. Don’t assume that because you’re working remotely, you can skip out on basic courtesies.
- Start with a greeting: Even if you’re in a rush, a quick “Hi [Name],” sets a friendly tone.
- Be mindful of your tone: Avoid sounding too harsh or demanding. Instead of saying “Send this by 5 PM,” say “It would be great if I can have it by 5 PM. Would that be possible?”
- End on a positive note: Wrap up your email by thanking the person in advance or expressing appreciation for their time.
Remember, email is not a place to be overly casual. Always treat it with professionalism.
5. Phone Calls Over Email Threads
If an email thread is longer than four messages, it’s time to pick up the phone.
Emails are great for sharing information or confirming details, but when things get too complex, the back-and-forth just wastes time. If you find yourself responding to the same person multiple times on the same issue, pick up the phone instead.
Not only does this clear up confusion quickly, but it also helps build better relationships. Emails are a fantastic tool, but they can’t replace the clarity and personal touch that a phone call provides.
Just for fun: Read Forbes: Why You Should Pick Up the Phone Instead of Sending an Email. It explains why some conversations should happen over the phone.
6. Clarify Next Steps or Actions
Emails should not leave the recipient wondering, “What do I do with this?” If your email requires action, make the next steps crystal clear.
- If you need them to reply, say so.
- If you need them to review a document, include a link or attachment and specify what exactly needs to be reviewed.
- If you’re assigning a task, include a deadline.
Make it easy for your reader to know exactly what’s expected from them, and don’t leave any ambiguity. Side note: If you are writing the email to many people and only one person’s action is required, state it clearly.
7. Be Mindful of Length
In the professional world, brevity is appreciated.
Keep your emails as concise as possible. Get straight to the point, provide all necessary details, and finish up with your next steps.
If you find yourself writing a multi-paragraph email, pause for a moment and think: “Can I say this more simply?” or “Does this require multiple emails instead of just one?” Even easier, just ask ChatGPT how the sentence can be simplified.
8. Edit, Edit, Edit
Once you’ve written your email, don’t hit send just yet!
Take a few seconds to read through your email. Is it clear? Are there any unnecessary words? Are there any spelling or grammar mistakes? These little mistakes can make a big difference in how your email is received.
Top Tip: Try Grammarly! It’s great for checking tone, grammar, and clarity before sending an email.
Finally, as someone who manages a team, I can’t stress enough how much of an impact writing effective emails can have on your team’s productivity and communication.
The best emails are simple, clear, and actionable. The goal is to make sure everyone understands the message and knows what to do next. It’s not about being fancy – it’s about being getting things done.
Key takeaways:
- Keep emails clear and concise.
- Use bullet points and headings to organize information.
- Avoid long email threads; opt for a phone call when necessary.
- Be polite and professional.
- Ensure that next steps are clear and actionable.
Write effective emails with impact by simplifying it.
by Ilizna | Book Reviews, Everything
The Book That Changed How I See Wealth
A month ago, I listened to a business podcast, and this book came up. It caught my attention, but I didn’t act on it. Then, the next day, one of my favorite YouTubers, Ali Abdaal, recommended it. That was it – I had to get my hands on The Millionaire Fastlane by MJ DeMarco.
I downloaded the audiobook that same day and I couldn’t stop listening.
This book isn’t about gimmicky get-rich-quick schemes. It’s about fundamental shifts in thinking – understanding wealth, time, and the trap of the consumer mindset. It forces you to re-evaluate everything you thought you knew about making money and building a financially free life.
Let’s dive in.
What Is The Millionaire Fastlane About?
MJ DeMarco shares his journey from being a broke limousine driver to becoming a multimillionaire in his 30s. He introduces three financial roadmaps and explains why most people get stuck in financial mediocrity or outright struggle. His core argument? The traditional path of working a 9-to-5, saving, and waiting until you’re 65 to retire is broken.
Instead, he introduces The Fastlane as a superior approach to financial freedom, where you create systems that generate wealth while you sleep. Here’s what makes The Millionaire Fastlane so compelling:
The Three Financial Roadmaps
- The Sidewalk (Poverty Path): Living paycheck to paycheck, never building assets, and remaining financially dependent.
- The Slowlane (Middle-Class Mediocrity): Following conventional financial wisdom – get a degree, work a steady job, save a little, and hope your retirement fund lasts.
- The Fastlane (Wealth Path): Building assets and businesses that generate scalable, passive income. Instead of waiting decades, this method allows financial independence much earlier in life.
3 Lessons That Changed How I Think About Money
1. Wealth Isn’t Just About Money – It’s About the Three F’s: Family, Fitness, and Freedom
DeMarco defines wealth as more than money. True wealth includes:
- Family (Relationships): Having time and presence for your loved ones.
- Fitness (Health): Being able to enjoy life physically and mentally.
- Freedom (Time & Choices): Living on your own terms without financial stress.
Money matters because it enables freedom—the ability to do what you want, when you want, without being tied to a job.
2. Stop Trading Time for Money
The traditional Slowlane approach relies on working for wages—you trade hours for pay. But in the Fastlane, your income isn’t limited by your time.
- Example: J.K. Rowling spent years writing Harry Potter, but once published, the books generated ongoing royalties. She doesn’t have to rewrite them to keep earning.
- The goal? Create systems or assets (books, businesses, software, courses) that generate revenue without requiring constant effort.
This doesn’t mean money falls from the sky. You have to put in the work upfront. But once built, the system pays you indefinitely.
3. Be a Producer, Not a Consumer
Most people live as consumers – spending money, watching content, buying products. DeMarco flips this: create instead of consume.
- Instead of buying books, write one!
- Instead of scrolling social media, build a platform!
- Instead of binge-watching, create content!
Once you start seeing everything through a producer’s lens, opportunities appear everywhere…
The Five Fastlane Business Models – “Seedlings”
To get into the Fastlane to create wealth, DeMarco identifies five types of scalable business systems:
- Rental Systems: Real estate, equipment rentals.
- Computer/Software Systems: Apps, SaaS products.
- Content Systems: Books, online courses, blogs, YouTube channels.
- Distribution Systems: E-commerce, Amazon FBA, dropshipping.
- Human Resource Systems: Agencies, service businesses.
Each of these models can be scaled beyond the limits of trading time for money.
The Five Fastlane Commandments (NECST)
To be in the Millionaire Fastlane, follow these five commandments:
- Need: Solve a real problem that people will pay for.
- Entry: The harder it is to enter, the better (less competition).
- Control: Own your business—don’t rely on platforms you don’t control.
- Scale: Your income should be able to grow without limits.
- Time: The business should eventually run without your constant input.
MJ deMarco’s Law of Effection: The Key to Wealth
DeMarco’s golden rule: The more lives you affect in a meaningful way, the richer you will be.
That’s why books, apps, and businesses that reach thousands or millions make their creators wealthy. The goal is to solve problems for large groups of people, not just yourself.
My Key Takeaways
- The traditional Slowlane approach to wealth (work, save, retire at 65) is a broken model.
- Real wealth is about freedom.
- To get rich, stop thinking like a consumer and start creating value.
- Passive income doesn’t mean easy money. It means building systems that scale.
- The more people you help, the wealthier you become.
Final Verdict: Is The Millionaire Fastlane Worth Reading?
Absolutely.
This book is a wake-up call for anyone stuck in the 9-to-5 mindset. It’s not about chasing quick riches but about setting up your life for financial freedom as soon as possible. If you want a life where you’re in control of your time and income, this book is essential reading.
Quick Summary: The Millionaire Fastlane in 5 Sentences
- The traditional path to wealth (get a job, save, retire at 65) is a slow, unreliable route to financial freedom.
- True wealth is about freedom, relationships, and health. It’s more than just money.
- To escape the Slowlane, you must create scalable systems that generate income without constant effort.
- The more value you create and the more people you help, the richer you become.
- Stop being a consumer; start being a producer.
If you’re ready to rethink wealth, The Millionaire Fastlane is a must-read. Enjoy!
by Ilizna | Everything, Goals
I’ve read every book I could find on how to be successful, binged countless episodes of How I Built This by Guy Raz, and spent hours watching YouTube videos dissecting the habits of high achievers.
After all that research (and some serious soul-searching), certain patterns started to emerge. These insights shaped what I now call The Success Blueprint – an approach I’m currently testing myself. While I can’t promise it’s a guaranteed formula, it’s based on what I’ve observed from countless success stories of those who’ve built extraordinary lives. Whether their claims are true or not, the principles remain compelling and worth exploring.
Before you roll your eyes and think, “Great, another ‘just manifest it and it will magically appear’ promise…” – don’t worry, this isn’t The Secret.
The Success Blueprint
Step 1: Define YOUR Success
Success is personal. It’s not about what society tells you to want. It’s about what you truly desire. Do you dream of a home with a large garden and white picket fence? A jet-setting lifestyle? A business empire to empower women? Dream big. (The Magic of Thinking Big by David Schwartz is a great read on this.)
Get clear on what success means to you by considering:
- Relationships: Who do you want in your life? How do you want to feel in those relationships?
- Money: What’s your income goal? What kind of lifestyle do you want to afford?
- Health & Looks: What does the best version of you look and feel like?
- Giving Back: How do you want to contribute to the world?
Once you have a vision, ask yourself why you want it. Your why will keep you going when things get tough (Start with Why by Simon Sinek is a great read on this).
Step 2: Visualize the Future You
Visualization apparently isn’t just for meditation gurus. It’s a tool used by top athletes, CEOs, and high achievers… and it was mentioned too many times to be ignored – so I’ve added it to the Success Blueprint.
Every day, whether on your morning walk, in the shower, or before bed, take five minutes to see yourself living your dream life. Picture the details: where you are, what you’re wearing, who you’re with. Make it real in your mind, and it will guide your actions in reality.
Step 3: Get Real with Your Numbers
Dreaming is fun, but now it’s time for math. How much money do you need each month to fund your dream life? Break it down:
- Mortgage/rent
- Travel
- Savings
- Investments
- Lifestyle expenses
- Giving back
Write it down. Big visions require big numbers, and that’s okay! Knowing exactly what you’re working toward makes the journey clearer and more motivating.
Step 4: Add a LOT of Value
Money follows value. If you want to be wealthy, you need to solve problems.
How to Find a Million-Dollar Idea:
- Identify problems people complain about.
- Improve an existing solution.
- Start with what you know, what you can do, and who you know.
- Brainstorm at least 50 ideas—yes, 50! (Read The Millionaire Fastlane by MJ DeMarco before you start. Trust me on this one.)
- Don’t worry about how just yet.
Step 5: Validate Before You Jump
Before diving in, test your idea. The biggest mistake is building something no one wants.
- Can you sell it before making it? (Pre-sell to determine if people are interested.)
- Will people pay for it now? (Offer a beta version.)
- Are others making money from something similar? (That might be a good sign.)
Read Million Dollar Weekend by Noah Kagan for a deep dive on validation strategies.
Step 6: Take Massive Action
Success doesn’t come from (only) thinking – it comes from doing.
The Success Playbook:
Step 7: Reflect, Adapt, and Keep Growing
The key to long-term success? Constant reflection and growth.
- Are you making progress toward your goals?
- What’s working? What’s not?
- What do you need to change?
Read Who Moved My Cheese? to understand how to adapt to change without resistance.
The Success Blueprint in a Nutshell
- Define your version of success.
- Visualize it daily.
- Know your numbers.
- Find ways to add value.
- Validate before you build.
- Take massive action.
- Reflect, learn, and adapt.
Oh, and be a good person. But that’s a story for another day…
by Ilizna | Everything
As manager who receives hundreds of CVs every month, I can tell you – most people are making the same mistakes. Your CV isn’t just a document; it’s your first impression. It can open doors or be thrown out in seconds. So, let’s get straight to the CV checklist.
I’ll walk you through exactly what to include in a professional CV, what to leave out, and how to make sure your CV actually lands you an interview. It’s not rocket science. There’s really no reason for you to have slip-ups with this.
1. Keep It Simple – #1 CV Checklist Tip
Hiring managers don’t have time to read your life story or to learn about your hobby of socializing with friends over the weekends. A two-page CV is plenty to highlight your skills, experience, and achievements. Anything longer? You’re losing them.
💡 Pro tip: Canva has tons of free CV templates that are professional and simple.
Right at the top, make sure your contact details are:
✅ Up to date (seriously, double-check your phone number!)
✅ Professional (if your email address has funny or unprofessional words in it, create a new one. A new Gmail email address can be created in seconds – and it’s free.)
✅ Clean and clear (no weird fonts, no tiny text)
💡 Pro tip: You don’t need your full address. Just your city and country are fine.
3. A Strong Opening
Instead of a fluffy “Objective Statement” (which employers skip), start with a short, punchy Professional Summary:
- Who you are (e.g., “Results-driven project manager with 7+ years of experience…”)
- What you bring to the table
- Why you’re a great fit for the role
💡 Keep it 3-5 sentences max—think of it as your elevator pitch!
💡 CV Checklist Pro tip: If you get stuck on this, simply open ChatGPT (or your preferred AI writing tool) and ask it for help. The prompt can be as simple as: “Please write my 4-sentence, simple summary to be added as the opening paragraph of my CV. It should highlight my experience in [add role or skills that would be relevant]. Ask me questions to help you guide in writing the summary.”
4. Work Experience: Make It Easy to Skim
List your most recent jobs first. For each role, include:
✅ Your job title
✅ Company name & location
✅ Dates of employment
✅ Key responsibilities & achievements (keep it bullet-pointed & results-focused)
🚀 Tip: Show impact, not just duties. Instead of “Handled customer calls,” say “Managed 50+ daily customer inquiries, maintaining a 98% satisfaction rating.”
5. Tailor Your CV to Each Job
I get it – you want to send your CV to 1,000 places. But if you don’t tweak it per job, you’re reducing your chances big time. Besides keeping it simple, this is the most crucial tip in the CV Checklist.
Example:
- If you’re a software developer and the job ad screams C#, make sure that’s front and center.
- If you’re applying for a Team Lead role and you already lead a team, don’t bury that info on page 2. Put it at the top!
Hiring managers don’t dig through CVs. If they don’t see what they’re looking for fast, they move on.
6. Education (but Make it Relevant)
Include:
- Your highest degree (Bachelor’s, Master’s, etc.)
- Where you studied
- Graduation year (optional if it was forever ago)
⛔ Skip your school marks unless specifically asked. If an employer wants them, they’ll ask.
7. Key Skills: Get Specific
Your skills section should be:
✅ Relevant to the job (leave out the fluff like “Microsoft Office”)
✅ A mix of hard skills (coding, project management, data analysis) and soft skills (leadership, problem-solving)
8. A Professional Photo (If You Include One, Make It Work for You)
A CV photo isn’t mandatory, but if you add one, make sure it’s:
✅ Professional-looking (no beach pics, no bathroom selfies)
✅ Well-lit and clear
✅ Friendly but polished
A bad photo is worse than no photo. If in doubt, leave it out.
9. Certifications and Extra Training
Courses, workshops, or industry certifications? List them! This is especially key if:
- You’re changing careers
- You need to prove technical skills
10. LinkedIn Profile (Only If It’s Up to Date!)
A solid LinkedIn profile can boost your credibility. If yours is strong, add the link to your CV.
⛔ But if it’s outdated, don’t include it.
11. Languages (If You Speak More Than One, Flaunt It)
Fluency in multiple languages is a huge plus, especially for global companies or if you work in a country where multiple languages are spoken. Be honest about your proficiency level.
What to Avoid in Your CV
The final section of the CV Checklist is just as crucial as the first. Don’t overlook it!
🚫 Irrelevant info (e.g., hobbies like “Netflix and chill”, “socializing with friends”, or “drinking too much coffee”)
🚫 Too much personal detail (date of birth, marital status, number of children, no one needs to know this)
🚫 Weird fonts & colors (keep it clean and professional – unless of course you apply for a creative role where a creative or quirky CV would be the norm)
🚫 Spelling mistakes (triple-check, then have a friend check too!)
CV Checklist – Final Thoughts: Make It Easy for Hiring Managers
A great CV isn’t about fancy design or excessive detail. It’s about clarity, relevance, and making it effortless for the hiring manager to say, “YES, let’s go for an interview!”
Before hitting send, ask yourself:
✅ Is my CV 2 pages max?
✅ Are my biggest strengths easy to find?
✅ Have I checked for typos?
✅ Does it look clean and professional?
If you can tick all those boxes of this CV checklist, you’re good to go.
For more tips on advancing in your career, be sure to check out my blog.
by Ilizna | Everything, Goals
I never really thought I’d be writing about goal setting. But the more I researched and wrote about time management and productivity, I kept coming back to one thing: Without knowing where you want to go, you won’t know what to prioritize. Without purpose and prioritization, no amount of speed is useful. You’ll be going nowhere, fast.
So here I am, writing about goals – something that has always been a part of my life in some way or another. Over the years, I’ve studied goal setting, read and listened to almost anything I could find on the topic, watched YouTube videos, and scanned Canva goal-setting and vision board templates. It just always piqued my interest, and I thought it was normal.
But what I know now is… it’s not that normal. (And that’s okay. People with unusual or odd obsessions are cool, so I’m fine being in that group.)
I always assumed that everyone has goals. I knew not everyone writes them down (because, let’s be honest, I’ve skipped that step too), but I figured at least everyone has them.
I was wrong.
Some people are just going wherever life takes them, usually nowhere. Without goals, there’s nothing pulling you forward. And without moving forward, you feel stuck. Only when you have a goal does that change.
If you’re at a point where you know there’s more to life than where you are now but you’re not sure where to go next, here are seven life-changing questions to ask yourself. Each one will help you uncover something that sparks your interest, fuels your passion, and makes you excited to work toward a goal.
Grab a pen and paper. Let’s go.
1. What’s in your YouTube history?
Is there a consistent topic that keeps popping up? This is a clue about what naturally draws your attention.
Example: You realize most of your videos are about traveling to Asian countries. That’s a clue.
2. Who do you (secretly) envy?
What does this person do, wear, or have that makes you a little (or a lot) jealous? Envy isn’t just about wanting what someone else has – it’s often a signal of what you truly desire.
Example: Your colleague went to Mauritius, and for a week after hearing about it, you couldn’t shake the thought of how good it must have been. That’s a clue.
3. If you got one wish right now, what would it be?
No overthinking, just your gut reaction.
Example: You’d wish for $42 million. That might be a sign that financial freedom is something you deeply desire.
4. What’s something that made you irrationally angry?
Sometimes, the things that make us furious highlight what we truly care about.
Example: You got so mad hearing about someone neglecting their child. That’s a clue – you deeply care about children’s well-being.
5. When was the last time you were genuinely happy?
Think about a moment when you felt pure joy. What were you doing? Who were you with?
Example: You were happiest spending a full day at the beach with your family. That’s a clue.
6. What’s something you wish you were good at?
We often admire skills we secretly want for ourselves.
Example: You’ve always wanted to read super-fast. That’s a clue.
7. What’s something people always ask you for help with?
If people consistently turn to you for advice on something, it’s often a sign of a natural talent or strength you may not even realize you have.
Example: Friends always ask you for career advice or how to stay organized. That’s a clue.
Connect the Dots.
Now, look at all the clues you’ve gathered. Do you see a pattern? Are there recurring themes that spark something inside you?
You don’t need to have it all figured out right now. Just choose one goal – something specific, measurable, and time-bound. Most importantly, pick something that excites you.
Set the goal. Take the first step. Then another.
It’s really that simple.
by Ilizna | Everything, Productivity
Ever feel like you’re running on a hamster wheel – busy, busy, busy, but not really getting anywhere? Time to hop off that wheel and start managing your time like a pro. But before we dive into the time management tips, let’s get one thing straight: productivity without purpose is just glorified busyness. You need a clear vision and goals before you can effectively prioritize. Otherwise, you’re just moving fast in circles.
Now, let’s talk about how to actually make the most of your time!
1. Eat the Frog 🐸
Key Idea: Tackle your hardest, most important task first thing in the morning.
This concept, from Brian Tracy’s Eat That Frog!, suggests handling the worst (or biggest) task early so everything else feels easier. Plus, you’ll start the day with a big win!
How to Apply It: Block out the first 90 minutes of your workday for your “FROG.” I put it in my online calendar. This lets my team members know they shouldn’t distract me during that time. No emails, no coffee breaks—just focused work.
2. Time Blocking ⏳
Key Idea: Assign specific time slots to different tasks to avoid distractions and boost focus.
Popularized by Cal Newport in Deep Work, time blocking helps you stay disciplined and reduces decision fatigue. Not sure if it’ll work for you? We’ll here’s some help: Elon Musk uses this technique.
How to Apply It: Schedule your work in blocks: 1-2 PM = deep work, 3-4 PM = emails, etc. Treat it like a non-negotiable appointment.
3. Bundling Tasks by Type 📂
Key Idea: Group similar tasks together to save mental energy.
Constantly switching between different tasks drains your brain. Instead, batch similar activities together (e.g., reply to all emails at once, schedule all calls in a set time).
How to Apply It: Make “theme blocks” in your day—one for emails, one for creative work, one for calls, etc.
4. Say No 🙅♀️
Key Idea: Protect your time like a treasure chest.
Warren Buffett says the difference between successful and very successful people is that the latter say no to almost everything.
How to Apply It: Before saying yes to a new request, ask: “Does this align with my priorities?” If not, politely decline. Not sure how? Try: “I’d love to help, but I’m currently focused on other priorities.”
💡 Bonus: If saying no makes you super uncomfortable, try “No, but how about…” to offer an alternative.
5. ABCDE Method 📝
Key Idea: Prioritize tasks into five categories:
- A = Must do
- B = Should do
- C = Nice to do
- D = Delegate
- E = Eliminate
How to Apply It: List your tasks and label them A-E. Start with A tasks, delegate D tasks, and eliminate E tasks. (I use this method only when I’m drowning in to-dos.)
6. Pomodoro Technique 🍅
Key Idea: Work in focused bursts with short breaks in between.
Developed by Francesco Cirillo, this method keeps your brain fresh and prevents burnout.
How to Apply It: Set a timer for 25 minutes, work on one task, then take a 5-minute break. Repeat four times, then take a longer break. Think of it as HIIT training for your brain.
7. Plan Tomorrow Today 🗓️
Key Idea: End your workday by prepping for the next day.
This helps you wake up with a clear roadmap instead of scrambling.
How to Apply It: Spend the last 10 minutes of your workday jotting down your top priorities for tomorrow. Future-you (and your boss) will thank you.
8. The 2-Minute Rule ⚡
Key Idea: If it takes less than 2 minutes, do it now.
This Getting Things Done rule by David Allen prevents small tasks from piling up.
How to Apply It: As you go through your day, ask, “Can I do this in under 2 minutes?” If yes, do it immediately. If not, schedule it.
9. Eisenhower Matrix 🏛️
Key Idea: Prioritize tasks based on urgency and importance.
Divide tasks into four quadrants:
- Urgent & Important (do now)
- Important but Not Urgent (schedule)
- Urgent but Not Important (delegate)
- Neither Urgent Nor Important (delete)
How to Apply It: Sketch a quick grid, categorize your tasks, and focus on important but not urgent tasks to avoid last-minute chaos. (I use this as an alternative to the ABCDE method when I feel overwhelmed.)
10. Use (Time Management) Technology Wisely 📱
Key Idea: Let tech work for you, not against you.
Task managers, automation tools, and calendars can streamline your work, but social media and notifications can steal your time.
How to Apply It: Find the best productivity tools for you, use them consistently, and ditch anything that adds clutter instead of clarity.
11. The 90-15-90 Rule 🔄
Key Idea: Work in 90-minute focus sprints with 15-minute breaks.
Unlike the Pomodoro method, this approach lets you work deeply without constant interruptions.
How to Apply It: Set a timer for 90 minutes, go all in, then take a 15-minute break, work for another 90 minutes. (This is a tricky one, but when implemented correctly, it feels like eating two frogs.)
Final Thoughts
Time management isn’t about squeezing more into your day—it’s about making better use of your time. Find the methods that work for you, implement them, and watch your productivity (and sanity) soar.
Now go out there and take control of your time like a boss.
by Ilizna | Book Reviews, Everything
As women, especially career-driven and busy moms, we juggle a thousand things every day: the school run, the 9-5, keeping a home together, and often, just trying to carve out a little ‘me time’. But what if I told you that you could manage all this chaos with more confidence, focus, and even joy?
Well, I’ve got the solution—and it’s in the pages of seven life-changing books.
So grab a cup of coffee and let’s dive into these must-reads for the year!
The Phrase That Became My Motto
I’m starting with my favorite. Marie Forleo’s mantra “It’s figureoutable” has helped me navigate tough moments, reminding me that no matter how complicated things seem, there’s always a way through.
For busy moms facing challenges, this book is a lifeline of sorts. It offers actionable advice on how to push through obstacles, stay resilient, and adopt a problem-solving mindset. Forleo’s energy and wit are contagious, and this book will teach you how to:
- Shift your thinking from “I can’t” to “I can figure it out.”
- Embrace uncertainty as part of growth.
- Take positive steps towards becoming the person you want to be.
This book will help you break through the mental barriers that stop you from achieving your goals – whether it’s in your career, personal life, or even side hustle. It’s a must-read if you need a push to stop making excuses and start making things happen.
Mastering Time Management Like a Pro
If you’re a busy mom and career woman, time management is your best friend (or at least it should be). But let’s be real, sometimes time feels like it’s slipping through your fingers, and the to-do list keeps growing.
In Eat That Frog, Brian Tracy teaches you how to prioritize your day and tackle your hardest, most important tasks first. The key to productivity? Don’t put off what’s uncomfortable or difficult, rather do it first. Tracy’s advice is simple, but it works. Here’s what you’ll learn:
- How to identify your biggest priorities and focus on them.
- The art of overcoming procrastination.
- Practical strategies to stop feeling overwhelmed and start getting things done.
If you struggle to manage your time as a busy working mom, this book will change the way you approach every day. You’ll learn how to work smarter, not just harder.
The Blueprint for Skill-Building Success
Pat Flynn’s How to Be Better at (Almost) Anything is a practical guide to mastering new skills to reach your goals. Flynn believes that with the right approach, anyone can get better at just about anything. This book provides the step-by-step framework to make it happen.
This book is a goldmine for moms who feel stuck or want to level up in both their personal and professional lives. Flynn’s advice focuses on:
- Breaking skills down into manageable, learnable parts.
- Using deliberate practice to accelerate improvement.
- Why your focus should be on becoming a generalist, reaching 80% skill level on each relevant skill before putting it in maintenance mode and learning or improving on your next skill.
Whether you want to climb the corporate ladder, reach your fitness goals, or build a side business, this book will show you how acquire the skills to do it – without feeling like you need to be a genius or perfect mom.
The Business Classic That Sparked My Interest in Business
Let’s talk about Good to Great by Jim Collins – a book that revolutionized the way I view business and leadership. If you’re serious about growing in your career in the corporate world or starting your own business, this book is for you.
Collins explores why some companies soar while others stagnate. The lessons are in most cases just as relevant to personal growth as they are to business. Some of the insights that stuck with me include:
- The importance of having the right people in the right positions.
- Think of new ideas in line of the hedgehog effect: focusing on what you’re deeply passionate about, what drives your economic engine, and what you can be the best in the world at.
Good to Great provides a wealth of knowledge on how to grow and create lasting impact. It’s packed with stats, case studies, and real-world examples that make it an insightful read for career-driven women.
A Refreshing Take on Wealth Building
Wealth building isn’t just about saving pennies or waiting for that “one day” when you can retire. In The Millionaire Fastlane, MJ DeMarco offers a refreshing, no-nonsense approach to building wealth, making it one of the most eye-opening books I’ve read.
DeMarco challenges the conventional idea of “slow and steady” and advocates for creating a business that allows you to fast-track your financial freedom. It’s for anyone who wants to rethink their approach to money.
Here’s what this book will teach you:
- How to stop following the “get-rich-slowly” advice and take a more proactive approach to wealth.
- Why traditional advice often leaves you stuck in a cycle of mediocrity.
- The importance of focusing on value creation.
This book has been a game-changer for me in how I approach finances. If you’ve ever dreamed of financial freedom or want to teach your kids about the value of money, this book will give you lots to think about.
A Refreshing Take on Self-Help and Suffering
If you’re tired of hearing the same thing over and over again in self-help books, Mark Manson’s The Subtle Art of Not Giving a F*ck is the book you need. It strips away from the positive psychology craze to remind us that happiness, suffering and living a meaningful life is perhaps not what we’ve been told.
This book will help you:
- Think differently about your goals, other people’s expectations, suffering and the self-help industry.
- To realize that negative emotions are calls to action.
It’s blunt, it’s funny, and it’s exactly what many of us need to hear.
Think Bigger, Dream Bigger, Achieve Bigger
Last but certainly not least, The Magic of Thinking Big by David Schwartz will teach you how to stop limiting yourself with small thinking and start dreaming bigger. Schwartz breaks down how to think like a leader and achieve goals that once seemed out of reach.
The key takeaways from this book include:
- How to cultivate confidence and belief in yourself.
- The importance of setting big, audacious goals (and how to achieve them).
- The power of attitude in achieving success.
Whether you’re a mom dreaming of launching a business or climbing the corporate ladder, this book will give you the tools to start thinking bigger and bolder. It’s about shifting your mindset to unlock new possibilities.
Conclusion: As career moms, we have the power to redefine what’s possible. The key is to keep learning, growing, and challenging ourselves. These seven life-changing books provide the wisdom, tools, and mindset shifts needed to thrive.
So, here’s to figuring it out, taking action, improving every day, building wealth on our own terms, and thinking big.
by Ilizna | Everything, Productivity
You’re juggling deadlines, birthday party planning, meal prep, and maybe even the occasional meltdown – yours or the kids’. To keep all the balls in the air, you need productivity tools that don’t just look good but actually deliver. Below is a curated list of the 19 best productivity tools every working mom should know about, from time-saving apps to gadgets to significantly enhance productivity.
Quick List of Productivity Tools for Working Moms
- Notion – for productivity and time management
- Canva – for quick and easy designs
- Google Calendar or Outlook Calendar – for scheduling
- Evernote or Samsung Notes – for note-taking
- Checkers Sixty60 App – for online grocery shopping
- Snipping Tool – for quick screenshots
- Instapaper – for saving articles to read later
- Audible and Everand – for audiobooks
- Fiverr – for outsourcing tasks
- Todoist – for task management
- Skillshare – for learning new skills
- Google Drive – for document sharing
- MyFitnessPal – for tracking meals and workouts
- Zoom or Microsoft Teams – for online meetings
- Grammarly – for perfecting your writing
- Headphones or Earphones – for creating a focused environment
- Good Old Notebook – for traditional note-taking
- A Planner (Book) – for old-school planning
- Ovia – for pregnancy tracking
Why These Productivity Tools Work
Notion is your go-to for organizing everything – and I mean everything. From meal plans to work projects, you can create customizable boards, lists, and calendars. Plus, it syncs across all your devices, so you’re always up to date.
Design isn’t just for creatives. Canva makes creating polished visuals for work presentations, school projects, or even party invitations ridiculously easy. It’s user-friendly, and with pre-designed templates, you can whip up a masterpiece in minutes.
When your life’s a mix of boardroom meetings and soccer practices, you need a solid calendar app. These tools let you color-code events, set reminders, and share schedules with your partner or nanny to keep everyone on the same page.
For those moments when inspiration (or a to-do item) strikes, note-taking apps like Evernote or Samsung Notes ensure you never forget. Bonus points for letting you attach photos, audio clips, or links.
5. Grocery Shopping and Delivery Apps
If grocery shopping feels like another full-time job, grocery shopping and delivery apps are lifesavers for busy moms. (In South Africa I prefer the Checkers Sixty60 app.) Order your groceries online, to be delivered at your door. You’ll save time and avoid toddler tantrums in aisle three.
6. Snipping Tool
Need to quickly capture part of your screen? The Snipping Tool (pre-installed on most laptops) is a simple but mighty time-saver, especially for sharing info or creating quick tutorials.
Moms don’t have time to read long articles during the day. Instapaper lets you save articles to read offline later—perfect for those rare moments of quiet.
Turn car rides or workouts into productive sessions with audiobooks. Audible and Everand even let you speed up narration, so you can devour books while managing your day.
Need a logo, a quick translation, or some social media help? Fiverr connects you with freelancers worldwide who can take these tasks off your plate.
Todoist is a simple, intuitive app for tracking tasks and ticking off to-dos. With priority levels and recurring tasks, it keeps you on top of everything.
Upskilling doesn’t need to be expensive or time-consuming. Skillshare offers bite-sized video lessons on topics like photography, marketing, and productivity.
12. Google Drive
Sharing documents, storing files, or collaborating on a project? Google Drive is a reliable and easy-to-use option that ensures you’ll never lose track of an important file again.
Health is wealth, but who has the time to track everything? MyFitnessPal simplifies calorie counting and exercise tracking, helping you stay fit without overthinking it.
14. Zoom or Microsoft Teams
Whether it’s a quick work meeting or a parent-teacher conference, these apps keep you connected. Bonus: You can always claim “technical issues” if the meeting runs long.
Emails, reports, and even text messages can benefit from Grammarly. It’s like having your own proofreader to catch typos and awkward phrases.
16. Headphones or Earphones
When you need to focus amid chaos, a good pair of headphones can be your best friend. Use noise-canceling ones to block out distractions and power through your work.
17. Good Old Notebook
Sometimes, nothing beats pen and paper. A notebook is perfect for jotting down quick ideas or mapping out your goals without the temptation of notifications.
18. A Planner (Book)
Digital tools are great, but there’s something satisfying about writing on a physical planner. Choose one with plenty of space for notes and weekly overviews. Choose one from your favorite stationery store – or buy one on Etsy.
For moms-to-be, Ovia offers tracking for pregnancy milestones, health tips, and even baby name suggestions. It’s like having a virtual midwife in your pocket.
Practical Tips for Maximizing These Tools
- Start Small: You don’t need to use all 25 tools at once. Begin with 2-3 that address your biggest pain points.
- Automate When Possible: Use tools like Google Calendar or Todoist for reminders and recurring tasks to free up mental space.
- Set Boundaries: Block off time for focused work and let the kids know it’s mom’s “do not disturb” time.
- Mix Digital with Physical: Use a digital calendar for scheduling and a physical planner for long-term goal-setting.
- Batch Tasks: Dedicate specific times for similar tasks – like meal planning with MyFitnessPal and grocery shopping with a grocery shopping app.
Final Thoughts
Productivity isn’t about doing more; it’s about doing what matters most efficiently. These 19 productivity tools aren’t just “shiny object syndrome” contenders. They’re practical, mom-tested solutions to help you thrive in work and life. So, pick a couple and watch your chaos turn into calm – or at least organized chaos.
by Ilizna | Everything, Productivity
Time. The one thing we all want more of but can never seem to hold onto. As a busy career woman, and efficiency enthusiast, I’ve mastered a few time-saving tips outside the office. These tips aren’t groundbreaking, but they work – and that’s what matters. So, let’s dive into the little ways I’ve reclaimed my time (and my sanity).
1. Less Clothes
Gone are the days of staring at my closet like it’s a Sudoku puzzle. I’ve adopted a capsule-like wardrobe with mostly neutral basics that mix and match effortlessly. Think black tops, jeans and a few simple dresses. The result? I can get dressed in under two minutes flat and still look put-together enough for work and mom duties.
2. Minimalist Makeup
My makeup bag could probably fit in my pocket, and that’s the way I like it. My everyday makeup is simple and easy. Max 7 minutes. No drama. No 12-step makeup regimens that make me late for life.
3. Habit Bundling
In the productivity world, multitasking has become something of a bad word. “Focus on one thing at a time” is the new golden rule. I get it – but I also think multitasking, or habit bundling, still has its place when done thoughtfully. Here’s how I make it work for me:
- Lunch Prep Meets Learning: While I’m assembling my kids’ lunchboxes, I’ve got a podcast or audiobook playing in my earphones. For years, I’ve been obsessed with How I Built This (podcast) by Guy Raz. It’s inspiring to hear how entrepreneurs have built their dreams from the ground up – all while I’m slicing apples and grapes.
- Walking With a Purpose: My daily walks aren’t just for exercise. They’re also favourite audiobook time.
4. Grocery Shopping on Autopilot
I do most of my shopping online. With an app. And delivery. I’ve also got a running list of household essentials that must be in stock (think bread, milk, coffee and yoghurt). Whenever I’m running low, I add them to the cart in seconds. No wandering aisles or impulse buys here.
5. Batch Everything You Can
Doing similar tasks together saves me time and keeps my brain from shifting gears unnecessarily.
6. Ask for Help (And Expect It)
Gone are the days when women were expected to do it all – run the household, crush it at work, and look flawless while doing it. I’ve learned to ask for help when it’s not offered. I can’t and won’t do it all – and that’s okay. By handing over some responsibilities, I’m not only saving time but also setting a powerful example for my kids about teamwork and partnership.
That said, I understand that everyone’s situation looks different. Not everyone has a partner who can or will assist when help is asked, and some may not have a partner at all. In those cases, asking for help might mean leaning on extended family, trusted friends, or even outsourcing certain tasks when possible. There’s no one-size-fits-all solution. The key is recognizing that you don’t have to do everything alone and finding the support system that works for you.
What About You?
These tine-saving tips might seem random, but they add up to hours saved each week. What are some of your go-to time-saving tips?
by Ilizna | Productivity
Ever feel like your to-do list has a life of its own? Managing it can sometimes feel more exhausting than the tasks themselves. If you’ve been scouring the internet for the perfect productivity hack, I’ve got you covered. I’ve tried some of the most popular ones: time blocking, eating the frog, the ABCDE method, and the Pomodoro technique.
Spoiler: Not all of them are my cup of tea, but every method has its strengths. The key is to find what resonates with your style and needs. Here’s a breakdown of these strategies to help you figure out your perfect fit.
1. Time Blocking: Structuring Your Day for Success
Time blocking is a planning method where you divide your day into dedicated time slots for specific tasks. Rather than working from a simple to-do list, you assign each task a spot on your calendar.
Why It Works:
The magic of time blocking lies in its structure and focus. By dedicating time to specific tasks, you eliminate distractions and give yourself the mental space to fully apply yourself. For example, when I’m reviewing contracts or drafting reports, I block time in my diary, and my team knows not to disturb me. It’s like giving yourself permission to focus on what truly matters.
When to Try It:
If you’re juggling deep-focus tasks or prone to multitasking, this method will help you create boundaries and stay intentional.
Verdict: GOOD. It’s a reliable tool for staying productive and distraction-free.
2. Eating the Frog: Tackling the Hardest Task First
This concept, popularized by Brian Tracy in Eat That Frog, revolves around tackling your most challenging task first thing in the morning—before the day gets away from you.
Why It Works:
Hard tasks require effort and focus. For morning people like me, this aligns perfectly with the natural rhythm of being sharp, fresh, and energized early in the day. Once the hardest thing is done, everything else feels lighter and more manageable. I even label this task “frog” on my calendar—it’s become a ritual that helps me start the day strong.
When to Try It:
If you’re overwhelmed by procrastination or high-effort tasks, this method can be a game-changer.
Verdict: GREAT! It’s a simple yet transformative approach to getting things done.
3. The ABCDE Method: Prioritizing Like a Pro
This method helps you rank tasks by importance:
- A = Must-do tasks with serious consequences.
- B = Should-do tasks with minor consequences.
- C = Nice-to-dos with no real consequences.
- D = Tasks you can delegate.
- E = Tasks you can eliminate.
Why It Works:
On overwhelming days, this prioritization system creates clarity. It’s great for breaking down a long to-do list and ensuring you tackle the most important things first. That said, when all your remaining tasks are equally critical (like my high-priority “A” tasks), it’s sometimes better to just dive in instead of spending time ranking them further.
When to Try It:
If you’re staring at a daunting to-do list and don’t know where to start, this method can help.
Verdict: GOOD. A helpful fallback when you need to get organized.
4. The Pomodoro Technique: Working in Sprints
The Pomodoro technique involves working in focused 25-minute intervals (Pomodoros), followed by a 5-minute break. After four intervals, you take a longer break of 15–30 minutes.
Why It Works:
It’s excellent for staying focused in short bursts, especially if you’re struggling to get started or need to break a large task into manageable chunks.
Why It’s Not Always for Me:
While I like the idea, the reality doesn’t always fit my work style. When I’m deep in flow or nearing the finish line on a task, stopping for a break can feel counterproductive. Instead, I prefer to ride the wave of momentum and keep going.
When to Try It:
If you’re battling distractions or working on repetitive tasks, this method can help you stay on track.
Verdict: OKAY. Like a fantastic dress that looks great on others, it’s just not my style.
Final Thoughts: Find Your Productivity Match
Productivity strategies are like personal styles—they’re not one-size-fits-all. What works wonders for one person might not fit another’s preferences or work environment. The best way to figure it out? Experiment. Try time blocking, eat a few frogs, prioritize with ABCDE, or give Pomodoro a go.
The goal isn’t to force yourself into a system but to discover the tools that empower you to work smarter, not harder. So, which one of these productivity hacks will you try first?
